7 Things to Consider When Booking a Coffee Cart for Your Event

If you're thinking about adding a coffee cart to your event, you're in for a treat! A mobile espresso bar can really elevate the vibe, whether it's a wedding, a corporate gathering, or even a casual party. But before you book, there are a few things to keep in mind to make sure everything goes smoothly.

1. What’s the Vibe of Your Event?

Think about how the coffee cart will fit with the overall feel of your event. Is it a stylish wedding? A fun backyard party? A professional work event? Many coffee carts can be customized to match the theme, whether you want something sleek and modern or rustic and charming.

2. How Many Guests Are You Expecting?

The number of people at your event will help determine how big of a coffee cart you’ll need. If you're expecting a crowd, you might need extra baristas or a larger setup to keep the coffee flowing smoothly. Be sure to chat with your provider about your guest list to make sure they’re prepared.

3. What Kind of Drinks Do You Want?

Decide on the drinks you want to offer—classic espressos, lattes, iced drinks, or something a little more fun like seasonal specials! Many coffee carts can customize the menu, so you can create a drink list that fits your event perfectly.

4. Where Will the Coffee Cart Be Set Up?

Location is key. Make sure there’s enough space for the cart and that it's easily accessible for your guests. Whether it’s indoors, outdoors, or somewhere unique (think rooftop or garden), just double-check the setup logistics.

5. Power & Water: Do You Have Access?

Coffee carts need both power and water to run smoothly, especially if you’re serving espresso. If your event is outdoors or at a venue without these resources, make sure the cart provider can bring their own setup, or that the venue can provide what’s needed.

6. What’s Included in the Package?

Make sure you understand what’s included in the coffee cart package. Does the price cover drinks, cups, and cleanup? Or are there extra charges for certain drinks or add-ons? Knowing this upfront will help you avoid any surprises later on.

7. Budget and Dietary Needs

Be clear on your budget and what it will get you. Coffee carts come in all shapes and sizes, so you can usually find an option that fits your price range. Also, consider any dietary restrictions—like dairy-free options or decaf coffee—so all your guests are covered.

Final Thoughts

Booking a coffee cart for your event is a great way to keep things lively and your guests caffeinated! By keeping these 7 things in mind, you’ll be able to plan a smooth, stress-free coffee experience that everyone will love. Cheers to great coffee and an unforgettable event!